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Privacy Policy - Camilla Harney Photography


Introduction

Camilla Harney Photography (“we”, “us”, or “our”) respects your privacy and is committed to protecting your personal data. This privacy notice explains how we collect, use, and safeguard your information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.


Who We Are


We provide photography services and related products to clients in the UK.


What Personal Data We Collect

We may collect the following information:

  • Names and contact details

  • Addresses

  • Photographs and video recordings (including those taken during photography sessions)


Purposes of Processing

We use your personal data to:

  • Provide photography services and deliver products

  • Supply quotations and manage booking contracts

  • Communicate service updates and marketing information

  • Manage client relationships and respond to enquiries


Lawful Bases for Processing

We process your personal data on the following legal bases:

  • Consent: When you give us permission to use your information (e.g. for marketing communications).

  • Contract: Processing is necessary to prepare quotations, enter into, or perform a contract with you.

  • Legitimate Interests: We may process your data where it benefits our business and is balanced against your rights, such as maintaining contact details to manage ongoing client relationships.


Legitimate Interests Assessment

Our legitimate interest lies in being able to:

  • Maintain efficient communication with clients

  • Provide timely quotations and booking confirmations

  • Deliver contracted services effectively

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This processing is proportionate and only involves limited personal data.

Children’s Data

We do not intentionally collect or process children’s personal data, except where they appear in photographs commissioned by a parent or guardian. Such data is handled with extra care and subject to parental consent.

Where We Collect Data From

We collect personal data directly from:

  • Clients and prospective clients (via forms, telephone, or email enquiries)

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We do not obtain personal data from third-party sources.


Sub-Processors and Systems

We use third-party platforms to manage data securely:

  • Wix – Website and online contact forms

  • Mailchimp – For email newsletters and marketing communications

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These providers may store data outside of the UK. Where this happens, we rely on approved safeguards such as Standard Contractual Clauses (SCCs) to ensure your data is protected.


Data Sharing

We do not share your personal data with third parties for independent use. Data is only shared where necessary to deliver our services, comply with legal obligations, or with your explicit consent.


Data Retention

We retain personal data only for as long as necessary to fulfil the purposes described above or to meet legal and contractual requirements. Once no longer required, data is securely deleted.


International Transfers

Some of our systems (e.g. Wix, Mailchimp) may transfer or store data outside the UK. Where this occurs, data is protected using legal safeguards such as Standard Contractual Clauses (SCCs) or adequacy decisions to ensure your rights are protected.


Data Security

We apply strong safeguards to protect your information, including:

  • Secure storage of client records

  • Encryption for online systems used to handle data

  • Restricted access to personal information to authorised personnel only


Your Rights

Under UK GDPR, you have the right to:

  • Request access to the personal data we hold about you

  • Ask for corrections to inaccurate or incomplete data

  • Request deletion of your data where applicable

  • Restrict or object to certain types of processing

  • Withdraw consent at any time (e.g. for marketing communications)


How to Complain

If you have any concerns about how we handle your data, please contact us at camilla@camillaharneyphotography.co.uk.

If you are not satisfied, you can complain to the Information Commissioner’s Office (ICO):

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